F.
A. Q. s (Frequently
Asked Questions)
|
There
is a complete handbook which is sent out to unit leaders well before
the
Jamboree which outlines in good detail, most if not all, the questions below. |
| How
does the program selection work?
Step 1 First the unit must register and pay the initial deposit, or pay both the first and second payments together. Step 2 Once the second payment is received, the PJ administration will mail out an envelope with various handbooks and other instructions. Included in the mailout is the program booklet detailing the selection process. The unit then picks their programs in order of preference. Step 3 The unit program selection is mailed in with the final payment. The receipt of this payment and selection sheet. The latter is date stamped and and put to one side until the program loading process takes place. The loading process proceeds with the unit selections in date order of receipt and load the numbers into the programs. This process is repeated until the program (s) are filled. In order to ensure a unit receives most of their favourites they should make the final payment as early as possible after receipt of the package from Administration. This means getting the first two payments in as soon as they can. |
| How
will the process work for those who are walking onto the ferry?
Once a unit has registered and paid the fees, they will receive (in the Spring of 2011) a message from the Jamboree Transportation Dept advising where to drop off their gear and their unit members. This will be in Horseshoe Bay or elsewhere nearby. A key part of this message will be the time on the Saturday when the units arrive at Horseshoe Bay to meet the designated ferry departure assigned to them. Once discharged at the drop point, units will be given ferry tickets and taken to the ferry terminal or they will walk down if we are close by. Their gear will be loaded into a moving van which will catch the same ferry and drop their gear at the PJ registration point in West Field at Byng. The walk-ons will be bussed from the Langdale ferry terminal to Byng and dropped at the main gate, where they will walk to West Field to claim their gear. This process is reversed at departure time. For those units arriving from far away places arriving by air they will be given ferry tickets on arrival at Horseshoe Bay. For those who choose to use a bus or vans to go over on the ferry, they are to proceed to the off site parking at Roddy's (near Byng). There they park and unload their gear. Their gear will be trucked to Byng (West Field) and the bodies will be bussed. |
| When should
OOS
(Offers-Of-Service)
arrive at the jamboree?
... and depart?
OOS should be in touch with their department head (i.e. the DCC) or in the case of "program", the event they are working. They will then be given their respective arrival and departure dates. We encourage OOS to arrive at least several days before and depart several days after the jamboree. We need many hands to help set it up, and to help take it down. It's a huge clean-up job. The most important days to not be arriving or departing are the Saturdays (July 09 & 16) when the 2,000 Scouts are arriving and departing. In fact, those 2 days are when we really need our OOS to be assisting with the transportation challenges of those days. So, please come early if you can (even Monday, July 05), and avoid any travel on the 9th and 16th. EXCEPTION: We understand that there are OOS coming from afar, and travelling with their associated unit(s). We are aware that they will be coming and going with their group ...on the Saturdays. |
| Can you please
tell us what the 550.00 dollar registration fee covers? Does it include
food? Does it include all the activities during the event?
Yes, the fee includes food, transportation to off-site events and entry to all events except for a possible return trip to Whistler. It also includes an official jamboree necker. The fee also includes a round trip passage on the ferry for people only. It does not include vehicles as we are trying to get as many as possible to walk on. T-Shirts will only be given out to OOS members, as their uniforms. There is however, a trading post where T-Shirts and pins and other goodies may be purchased. |
| Where and what
are the closest medical facilities available? What sort of First Aid
will be available on site?
The on site Hospital is staffed with a nurse and a doctor, and a well trained group of Med-Vents and their leaders. We also have evacuation scenarios for sending anything serious to Childrens or VGH. The closest hospital is 17 km in nearby Sechelt - St. Mary's Hospital. |
| Is it OK to give
our son or daughter Aspirin or other medication to relieve headaches
which might occur?
Acetaminophen (Tylenol) and Ibuprofen (Advil) along with other over the counter or patent medicines should not be a problem, as long as we insist that the Scouter is made aware that the youth in his charge is so equipped, and for what reason he is so equipped, and what conditions they are taken for. This information should appear on the jamboree medical form when it is filled out. ASA (Aspirin) is to be discouraged due to the remote possibility it could cause Reye's Syndrome in teenagers. The Camp Hospital will be equipped with a range of over the counter medications. However, parents and Scouters should know that these will only be administered after a thorough review of the youth’s condition, and their jamboree medical form. |
| What is available
for potable water, shower and laundry facilities? How far away from
the campsite will these facilities be?
There are water stations and cold showers at all sub-camps. Whilst the laundry facilities are available in both the nearby towns of Gibsons (7km) and Sechelt (17km), we do not encourage units to go into town to do laundry. They should bring sufficient clothing to last. In case of an "accident" involving a sleeping bag, PJ has an arrangement to look after prompt cleaning and same day return at PJ cost. |
| Is power available
at the campsites for the jamboree?
Power is not available for general use in sub-camps but there are generators in the sub-camp HQ's for emergency use. |
| What equipment
are each Troop required to bring? (tents, tables, stoves, lanterns,
coolers, water buckets?) Is each Troop required to be self contained?
Troops should bring all of the items in the brackets above and be self-contained. Food is delivered twice each day to be cooked at the campsite. Troops do not need to bring in tables as PJ supplies picnic tables. Each Troop will need a hammer for table assembly. |
| Are
there permanent shelters available for youth and clothing to dry off
in case of inclement weather for a prolonged period of time?
The sub-camp HQ's have large marquee and smaller garage type tents for shelter. Most Troops also bring a large tarp for cooking and shelter. |
|
Are there any restrictions regarding fuel
usage for our stoves or lanterns? White gas only, or propane only?
Since there are restrictions in transporting fuel, we will be asking the units to submit a requisition for fuel. Propane or white gas can be selected. An order form will be available during the registration process for you to request the type and quantity of fuel you require. |
| Are the units restricted
to a specific camping dimension? As in, we are allotted 20ft x 20ft
per registered unit.
This one is more difficult to answer because we are in a wooded camp and the site may not be completely square. Some sites will be slightly smaller but all will hold what is needed when they are paced out. In the case of twinning (i.e. a large Troop with two units) they will be given sites side by side if twinning is requested. |
| Can Troops
from far away arrive and stay one extra night before and / or after
the jamboree? Is there an additional cost if we can stay the extra
nights?
We are still working out the issue around early arrivals and late departures. A limited number of units from far away will be allowed on site if prior arrangements are made with the sub-camp involved. The main issue with early arrivals is PJ is not delivering food until Saturday supper time so units would have to self provision. If the unit is coming in on a bus or something of that nature they can stop in Gibsons and pick up a few provisions. The pizza parlours love PJ because they deliver to the gate endlessly. Departure is a bit different as units are usually gone by 2:00pm on Saturday. Staying isn't usually much of a problem. For now, we will discuss these requests with each unit individually. Food should not be an issue if the unit leaders mind that they keep enough to more than sustain life. |
| If we opt
to arrive by air or train, does the PJ Committee have arrangements
to pick up Units at either the airport or trainstation.....or are
we responsible to get to the PJ site on our own?
If you travel by air, we will make arrangements for pickup at the airport. You must send us your flight information, but this can be done after the registration has been sent in. At this time there are no arrangements for pickup at the train station. Mainly because we have not had any queries about this form of transportation. There is public transit available to Horseshoe Bay where the jamboree assisted transportation will take over. This will be addressed later with our transportaion unit. |
| If we opt to
fly and have our PJ equipment trucked out, is the PJ Committee prepared
to have people at the PJ site to direct our equipment to the right
areas?
Yes this can be done. A trucker from Manitoba will no doubt interline with a trucker serving the Sunshine Coast, namely City Transfer. This will necessitate a fair lead time and prior advice to the Jamboree. PJ will arrange to have the equipment delivered to the field where arrivals are done. If it arrives at a time outside the normal unit onsite arrival, the QM will deliver to the subcamp involved. Good communication is essential. |
| For OOS staff,
is pick up from the airports or trainstations by the PJ Committee
planned, or do they make their way out to the PJ site on their own?
No, OOS must make their own way to the PJ site. They must alert PJ transportation if a lift is needed from the ferry to camp, especially if they are arriving early. |
| What is the minimum
and maximum number of youths per unit?
Maximum youths is 8 per unit, minimum is 4. To be considered a unit 2 leaders and 4 youth is the minimun; 8 youth and 2 leaders is the maximum. It is Scouting policy to be two deep with leaders at all times. We will allow a small group down to 1 leader and 1 youth with the understanding they will married to another group(s) to form a viable unit. (this may mean they may not always get their favourite activities.) |
| If we do not
have 2 Leaders per unit (Scouts), will the PJ Committee connect us
with another unit that is in the same shoes, or are we responsible
to find one ourselves?
If you do not have the 2 leaders in a unit we will merge you with another unit. However, you may also join up with another unit at home with whom you are more familiar if you wish to do that. In the latter case you would need to inform us if you do this. It would be simpler to arrange to form a composite unit in Manitoba and register as a unit at that time. In this way the unit can go after programs they want following the program selection process. This is quite common for units coming from afar. |
| If we do not meet
the minimum youth numbers per unit, does the PJ Committee connect
us with another unit that are in the same shoes, or are we responsible
to find one ourselves?
Same as previous question. We will merge you with another unit if you don't have the minimum number of youth or leaders. |
| What
is the earliest and latest date we can submit our registration deposits?
And does this apply to Leaders coming with youth units and OOS as
well?
The registration website will be available by May 2010, so that is the earliest that deposits will be taken. For Scout leaders and youth the fee to attend the jamboree is $550 each. The total deposit for the unit (at $250 per participant) is due within 2 weeks after you submit your registration. The 2nd instalment for the unit (at $150 per participant) is due January 31, 2011. The 3rd and final instalment for the unit (at $150 per participant) is due March 31, 2011. For OOS the fee is $395 per participant The deposit of $150 is due within two weeks after submission of the registration. The 2nd instalment of $145 is due January 31, 2011 The 3rd instalment of $100 is due March 31, 2011 There is also a special sub-camp for challenged youth and a reduced fee for caregivers if they are required You will be guided throughout the registration process and we recommend you print out copies of the instructions to help you through all the forms |
| My Vents are looking
at attending PJ 2011. If they go as OOS, would their Advisor(s) need
to be there or are they okay to go on their own? Also, what all is
set up for OOS when they are not working with the hobbits?
They can be without a leader at PJ because parents must sign their registration to attend. The parents would need to understand that PJ is not responsible for them getting to or returning from PJ and their Advisor(s) should get them to sign permission for the travel on their own. The Venturers are located in a subcamp which is lead by registered leaders and there are adult leaders in the subcamp as well. PJ provides all meals, etc. and there are evening activities planned for them when they are off duty. We don't have all the details yet, but there is a movie theater set up and a cafe as well. Advisors need to make sure they have locally screened the youth to be reasonably certain they can behave responsibly. During their time relating with Hobbits they are also under the supervision of the activity leader. |
| Parking and The East
Field:
My
OOS duties require frequent access to my car, and my buddy has a camper. Will we be able to park on or beside the East Field? Campers are not permitted north of the main road ("Lower Road" on the map), and especially in the East Field. We've already turned away many requests for this priviledge, and cannot say "yes" to some and "no" to others. Besides that, we need room in the East Field for the youth. We can accept SMALL trailers behind the marquees for people who need to store and lock up items for security purposes. . OOS who feel they must use campers are to park at the QM site where they are secure and can leave any time. We will allow parking alongside the campers. . Cars required by members or others working in East Field can park near the camping area beyond the Trading Post. Conrad Road is also available to park. Parking permits will be required there so that we can control the situation. |
| I
am interested in being involved as an OOS. I am an experienced climber
and kayaker. What positions are available within Program for me?
The PJ 2011 Program team is looking for qualified Offers of Service (OOS) to join them in the fulfillment of a great Quest. During the second week of July in 2011, it will be our job to prepare the peoples of Middle Earth to defend it against the growing armies of Sauron. While many talents will be required to assist in this great Quest, we need to immediately identify recruits for the following two areas: Scale the Black Tower (Climbing Wall) Applicants must be good with Hobbits and be certified, experienced belayers. The Black Tower team will be responsible for the preparation of the climbing wall, its operation during the Jamboree, and breakdown after the camp. If you are qualified and would like to volunteer to join the Black Tower team, please contact Karim Damani [kdamani@telus.net], Program Activity Leader for the Black Tower team. Nen Hithoel - Paddle to the Gate of Kings (Kayaking) Applicants must be good with Hobbits and be certified, experienced kayakers. The Nen Hithoel team will operate at beautiful Porpoise Bay Provincial Park. If you are qualified and would like to volunteer to join the Nen Hithoel team, please contact Robyn Tkatch [ritkatch@yahoo.com], Program Activity Leader for the Nen Hithoel team. For more information about PJ2011 (Pacific Jamboree) go back to our official Quest for the Rings Home Page. For registration information visit our Registration OOS Instruction Page. Yours in Scouting, Greg Kear Deputy Camp Chief, Program |
| I
am interested in being involved as an OOS. What else is available
for me besides Program?
Please look over what's left on the OOS Registration Form Currently (2010 Nov 10) we have positions available in Emergency Services, Food Services, Program, Public Relations, Materials Management (QM), Site Services and Special Events. For more & specific details, go to our Management Committee page and ask the team leader directly. |
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